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Welcome Week Intern

The Welcome Week Intern is responsible for helping to plan and implement the Welcome Week program. The Welcome Week Intern helps to manage operational components for the Welcome Week program including logistics for event planning, training components, and execution of events. It is essential that the individual hired for this position has exceptional interpersonal skills, customer service skills, written and verbal communication skills, a high level of attention to detail, previous leadership experience, and can work autonomously and within a team.

  • Support initial event planning meetings with campus partners
  • Review debrief and evaluation feedback from prior year’s program
  • Participate in and attend Welcome Week Advisory Board meetings
  • Support Leadership Intern with preparing and implementing Spring Welcome Week Leader Conference
  • Support the Leadership Intern in recruitment efforts of Orientation Leaders, Transfer Student Leaders, and Welcome Week Leaders
  • Be familiar with and support Welcome Week attendance efforts to include major Welcome Week events such as Check-In, Pride & Spirit, Convocation, Football Game, and other events/sessions.
  • Support off-campus/commuter student track within Welcome Week
  • Assist in creating, updating, and promoting content within the Welcome Week App.
  • Assist with Welcome Week Registration and Welcome Week Assessment testing.
  • Provide administrative support for the Welcome Week program
  • Collaborates with Leadership Intern to prepare program training materials including Snapshots, In-Depths (IDs) and Unit Descriptions (UDs).
  • Provide support for Welcome Week events, specifically Welcome Week Check-in, and other events as assigned. This includes, but is not limited to, troubleshooting and providing oversight of events, etc.
  • Following the Welcome Week program, assist with attendance reporting, evaluation coding, inventory of supplies, and other program wrap-up.
  • Assist in creating Welcome Week group assignments, including off-campus group assignments, and leader task assignments for logistics-heavy events (Check-In, Pride & Spirit, New Student Convocation, etc.)
  • Support Assistant Director of Welcome Week in developing rotational grids for various tracks within the Welcome Week program.
  • Assist at Welcome Week headquarters and delivery day in partnership with the Orientation Program Assistants (OPAs) and Operations Crew, utilizing OPA and sign grids.
  • Serve on Welcome Week Leadership Team, overseeing Orientation Leaders during Welcome Week and Welcome Week training
  • Support OL and WWL training to help train OLs and WWLs about Welcome Week logistics.
  • Attends regular Welcome Week Team Meetings to provide updates and stay informed about programmatic changes.
  • Collaborate with Leadership Intern to update training materials, provide training to Orientation Leaders and Welcome Week Leaders, and ensure all programmatic content is updated.
  • Serve as a positive representative of the University and Orientation & Transition Experiences.
  • Support office as needed at the front desk (ie. sitting at the desk while the Office Assistant steps away) including answering phone calls
  • Complete other projects/tasks as assigned.
  • Balancing academic responsibilities with the requirements of the position

Objectives & Goals

Through this experience, the Welcome Week Intern will:

  • Learn to work in a challenging environment, demonstrating flexibility and problem-solving skills
  • Develop a sense of responsibility and professionalism through work with the OTE professional and student staff, Orientation Leaders, Transfer Student Leaders, and Welcome Week Leaders
  • Cultivate accountability through timely and quality completion of work
  • Gain experience in event planning & execution, setting and meeting personal and professional goals, and interacting in a professional environment
  • Work independently and interdependently with other OTE interns, supervisors, staff, and many campus partners to make progress toward goals
  • Demonstrate personal strengths and improve upon weaknesses to enhance self-confidence and promote confidence in others

Reports to Sam Glazer Hewson, Welcome Week Programs

  • Four semesters of completed coursework at university/college level
  • Previous leadership experience
  • Cumulative GPA of 3.0 or higher (2.75 may be considered) to be maintained throughout employment and reviewed each semester
  • Enrolled a minimum of 6 credits as a student through Spring 2021 semester, and not enrolling in Summer 2021 courses
  • This person has multitasking and strong organizational skills, and has a very strong aptitude for detailed information.
  • Demonstrated time management skills
  • Can positively receive and utilize constructive feedback
  • Ability to receive and delegate tasks
  • Self-accountability
  • Availability during the Spring, Summer, and Fall to fill the required hours of the position
  • Not planning to study abroad before September 6, 2022 and will not graduate prior to December 2022

Preferred Qualifications

  • Prior experience as a Welcome Week Leader, Orientation Leader, Transfer Student Leader, or other OTE office experience preferred, though not required.
  • Strong organizational, administrative, customer service, and leadership skills including the ability to effectively communicate, utilize spreadsheets, delegate tasks, and work to develop a team.
  • Self-motivated and possesses a desire to work in a flexible team and focused atmosphere.
  • The ideal candidate demonstrates initiative, is punctual, reliable and consistent, approachable, positive, friendly and has a proactive customer service philosophy.
  • They have a team-oriented attitude, can demonstrate problem-solving skills, can adapt to changing situations and details.
  • Display strong interpersonal, communication, and leadership skills and the potential to develop these skills.
  • Demonstrated time-management skills and flexibility, and ability to motivate self and others.
  • Ability to work well independently, as well as with a diverse staff.
  • Demonstrated commitment to equity and inclusion.

November - Mid-May (15-20 hours/week)

  • Support initial event planning meetings with campus partners
  • Support and review debrief and evaluation feedback from prior year’s program
  • Participate in and attend Welcome Week Advisory Board meetings
  • Support Leadership Intern with preparing and implementing Spring Welcome Week Leader Conference
  • Support the Leadership Intern in recruitment efforts of Welcome Week Leaders, Orientation Leaders, and Transfer Student Leaders

Mid-May - July (40 hours/week)

  • Continue supporting and attending event planning meetings, support campus partners as needed
  • Update Welcome Week webpage & other communications as directed
  • Review and compile information to inform Event Selection and Evaluation process
  • Continue attending/participating in Welcome Week Advisory Board meetings
  • Support Leadership Intern with preparing training materials for WWL Training
  • Assist with orders for Welcome Week, including T-shirts, Waterbottles, Bags, etc.
  • Develop and finalize rotational grids

August (45 hours/week)

  • Finalize any support Leadership Intern needs with preparing training materials
  • Work with campus partners to solidify staffing needs & assign roles
  • Support testing of personal schedules
  • Support group assignments
  • Prepare for implementation of all events
  • Implement and support all Welcome Week events

September - October (15 hours/week) - Post Welcome Week

  • Inventory all supplies
  • Support debrief of all events
  • Finalize attendance records
  • Support 10th day attendance reporting and evaluation coding as directed
  • Make recommendations for the following year’s intern & program

The Welcome Week Intern is paid $13.50 per hour and works 15-20 hours per week during the academic year and 40 hours per week throughout the summer. They are eligible for overtime pay for weeks requiring more than 40 hours, which is likely during the weeks leading up to and including Welcome Week.

Welcome Week Intern Application

Application Deadline: October 22, 2021 at 11:59 p.m.

Applications will include a resume, cover letter, one reference, and a Fall semester course schedule. The cover letter should include why the applicant is interested in the position in addition to any relevant experiences or skills that will help them to be successful in the role.

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