student leaders

Student

Leadership & Employment

Paid Student Positions

Students working in OTE have the ability to enhance their leadership, communication and technical skills and abilities to prepare them for their future careers. These paid positions vary from hourly to stipend.

The mission of Orientation & Transition Experiences is to provide quality transitional experiences that maximize students potential for personal and academic success. OTE communication is viewed by over 5,500 incoming freshmen, around 3,000 incoming transfer students, and approximately 6,000 parents of new students. We also design and print posters and publications shared around campus, design and print 17,000 copies of the Gopher Guide, and produce numerous electronic communication items (eNewsletter, social media, etc.) for all current freshmen and transfer students.

The Communication & Design Intern will assist with many projects related to new student orientation, Welcome Week, and other first-year programs. The ideal candidate should possess exceptional graphic design skills, a strong interest in communication strategy, and the desire to build on your experience as a communications professional.

Office Responsibilities

  • Offer support and assistance to professional staff through engagement in various projects.
  • Pursuing an active role in managing and maintaining front desk operations, including answering phone calls.
  • Supporting office initiatives and events related to the matriculation process.
  • Balancing academic responsibilities with the requirements of the position.

Position-Specific Responsibilities

The ideal candidate should possess exceptional graphic design skills, a strong interest in communication strategy, and the desire to build on your experience as a communications professional.

  • Work closely with OTE staff to create and update various print communication items (posters, flyers, mailers, signage, T-shirts, calendars and other marketing materials)
  • Develop concepts for first year, transfer, and other transition program branding; approved concepts are developed (iterative process) and applied to all communication items
  • Assist Communications & Marketing Manager in creating and updating digital graphics for the OTE website, social media, electronic displays, mass emails, and mobile app guides
  • Facilitate the production process: apply content from staff to design, submit to editor, make edits, submit for approval, and send files to printer

Required Qualifications

  • Proficient with Adobe Creative Suite design programs (Illustrator, InDesign, Photoshop, etc.)

  • Experience designing for print and web, with a knowledge of CMYK vs. RGB
  • Have a good understanding of all aspects of digital communications and social media
  • Be able to quickly learn new things, particularly on the technical side
  • Ability to work with professional staff to understand project needs, ask clarifying questions, and communicate regularly with team members
  • Ability to juggle many projects, be a creative problem solver, be detailed and organized, and have a conceptual aptitude
  • Positive attitude and eagerness to learn
  • Ability to work alone and as part of a team
  • Must be a current University of Minnesota undergraduate student

Preferred Qualifications

  • Knowledge of U of M branding standards

  • Experience with photography, video editing and motion graphics
  • Familiarity with the Google (sites, groups, apps, etc.), Drupal, U Minnesota (Guidebook), MyU web portal, Salesforce Marketing Cloud (ExactTarget), and other electronic tools utilized by the U of M
  • An interest in electronic communication (design and launch of email marketing campaigns, mobile apps, HTML, etc.)

Details

  • During the school year, the Communication & Design Intern will maintain a schedule of 10-20 hours per week. During the summer, hours will increase to 25-35 hours per week. 

Applications

This position is no longer accepting applications. 

Orientation & Transition Experiences values the leadership development of all students.

In our work as experts in transition, we know that students who are involved on campus are more likely to be successful academically and continue on to graduation. In an effort to model and provide these opportunities, OTE offers a range of paid and volunteer positions for students as early as their first year to find community on our campus.

Whether you are looking to volunteer or get hands on experience in your field, there is an opportunity for you to develop your leadership skills while helping students transition and be successful at the University of Minnesota.

The OTE Marketing Intern works directly with sponsors, community partners, and University collaborators to manage OTE projects that help to offset program costs. This includes advertising sales for the Gopher Guide (the official University planner), sponsorship agreements with Explore U vendors, and other promotional opportunities. The marketing intern will also have the opportunity to plan and facilitate social media for OTE.

Responsibilities:

  • Manage database of OTE sponsors and vendors, both current and potential
  • Monitor and respond to email and phone calls from sponsors and vendors, managing details and relationships
  • Coordinate and implement various sales and solicitation efforts throughout the year for events, publications and meals.
  • Collect and analyze feedback from different sponsors and vendors pertaining to their experience with OTE
  • Assist in event planning, such as Explore U, during Welcome Week
  • Track results of solicitation and recruitment efforts
  • Work consistently with other staff members in charge of programs, communications, business operations, technology and graphic design
  • Partner with office assistants in completing front desk tasks such as answering the phone during busy season
  • Create content and posts for various OTE social media outlets

Specific Duties/Projects Include:

  • Solicit advertisements for the Gopher Guide student planner during fall and spring semesters and work with communications team to track ad sales/placement
  • Solicit Explore U participants during spring semester and summer
  • Assist in developing cohesive marketing content for all solicitation elements of OTE
  • Assist in coordinating and implementing Explore U, a local business fair for over 4,000 new students
  • Create reports on various projects
  • Back up Office Assistants when needed, knowing basic functions of this role including the programs and operations of the OTE Office
  • Solicit restaurants for student/leader/staff meals during programs and assist in coordinating meals during welcome programs
  • Support professional staff with sending invoices and tracking payments from vendors
  • Support Assistant Director in management of OTE sponsorships
  • Work with professional staff to implement social media strategies

The intern will leave this position with the following skill set:

  • Extensive experience in sales of both advertisement and access to target demographics
  • Ability to determine an external constituents’ need and to articulate an appropriate solution
  • Project manage both large and small-scale marketing efforts
  • Understand the steps of coordinating a large event
  • Experience in an office setting and managing work among a team of professionals
  • Ability to create professional communication and develop professional relationships

Qualifications:

  • Undergraduate student at the University of Minnesota-Twin Cities
  • Demonstrates initiative
  • Is punctual, reliable and consistent
  • Is approachable, positive, friendly, and has a proactive customer service philosophy
  • Strong interpersonal, organizational and problem-solving skills
  • Has patience and the ability to adapt to changing situations
  • Strong communications skills in-person, via email, and on the phone
  • Can multitask, prioritize and work in an environment that is stressful at times
  • Enjoys working as part of a team, but is equally comfortable working independently
  • Has a student-centered philosophy when working with vendors

Preferred Additional Qualifications:

  • Previous experience in sales or solicitation
  • Knowledge on marketing to both a university and a corporate demographic
  • Proven ability to manage projects
  • Knowledge about Orientation & Transition Experiences

Time Commitment: January 2020 - Fall 2020

  • 10 hours per week during the school year
  • Approximately 20-35 hours per week during the summer
  • Candidates must be available through September 2020

Applications

This position is no longer accepting applications.

The Office Assistant plays a crucial role in our office. The responsibilities of this position include receptionist and information referral point for new students, parents, office staff and University departments.

Responsibilities

The Office Assistant position reports directly to the Associate Director of Operations. This position supports Orientation & Transition Experiences by greeting and assisting guests of the office, professionally communicating with incoming students, parents, and campus contacts via email and telephone, maintaining office organization and cleanliness, and other duties as assigned. This position supports an office of 11 professional staff, approximately 30 student employees, approximately 30 student leaders, and nearly 450 student volunteers. This position will, in addition to the duties above, offer support in one of the following areas:

  • Offer support and assistance to professional staff thorugh engagement in various projects
  • Staying up-to-date with specific details of Orientation programming to communicate to students and families
  • Pursuing an active role in managing and maintaining front desk operations, including answering phone calls
  • Supporting office initiatives and events related to the matriculation process
  • Balancing academic responsibilities with the requirements of the position
  • Assisting with Orientation & Welcome Week logistics

Qualifications

Required:

  • Self-motivated, adaptable, and dependable
  • Demonstrates strong organizational skills and strategic thinking
  • Excellent customer service skills
  • Familiar with professional office environment
  • Proven ability to communicate in a professional manner, both verbally and in-writing
  • Strong aptitude for retaining detailed information
  • Interest in helping new students and families transition to the University of Minnesota
  • Willing to learn about the people, resources, services, opportunities, and policies at the University of Minnesota
  • Enrolled full-time as an undergraduate student at the University of Minnesota and be in good academic standing

Preferred:

  • Past Orientation & Transition Experiences student leader and/or employee

Time Commitment

  • Our office is open Monday-Friday from 8:00 a.m.-4:30 p.m. during the school year and 7:30 a.m.-6:00 p.m. during the summer. Qualified candidates must be available to work within our office hours for at least 8 hours per week during the school year and at least 20 hours per week during the summer. 

Application Process

This position is no longer accepting applications.

The Operations Crew play a crucial role in our office by assisting the implementation of check-in and attendance management for the Welcome Week program. The Operations Crew serves as a valuable resource in assisting new students and their family members with the start of their transition experience and provides a first impression of the university.

Responsibilities

  • Attend and participate in all training sessions;
  • Set-up and organize supplies/materials for each event or check-

    in;

  • Facilitate check-in process of Welcome Week;
  • Answer students and guests’ questions/concerns;
  • Provide administrative support for the program, including preparation of program materials;
  • Serve as a positive representative of the University and Orientation & Transition Experiences to new students and their guests;
  • Complete other projects/tasks as assigned.

To learn more about the position responsibilities, time commitments and compensation, please review the position description: operations_crew_2020.pdf

Qualifications

The ideal candidate:

  • The ideal candidate demonstrates the following skills: taking initiative, punctuality, reliability, consistency, being approachable, positivity, friendliness, and has a pro-active customer service philosophy.
  • This person has multitasking and strong organizational skills, and has a very strong aptitude for retention of detailed information.
  • They have a team-oriented attitude, can demonstrate problem- solving skills, can adapt to changing situations and details.
  • Display strong interpersonal, communication, and leadership skills and the potential to develop these skills.
  • Enrolled full-time at the U, in good academic standing at the time of application and intend to be enrolled as a full-time student for Fall 2020.

Time Commitment

  • August 10 - September 5

  • Approximately 35-40 hours per week during the last two weeks of August. Schedule will be determined based on need by mid-August

Application Process

We are currently accepting applications! Interested applicants should apply through OTE Leadership Application. We will begin to review applications during mid summer 2020 for employment beginning in early August.

The OL Application is closed. You can check your application status at 2020 Orientation Leader application

Orientation Leaders are responsible for administering a successful New Student Orientation and Welcome Week. Both programs focus on providing a quality transitional experience for new students. Additionally, the Orientation Leaders work as a team to recruit and prepare a volunteer team of 350 Welcome Week Leaders.

New Student Orientation will occur on various dates between June 2-July 10 and August 21-27, 2020. The role of the Orientation Leaders is to lead groups of new first-year students and their parents/guests and to educate them on campus resources and student life issues as part of their transition to the University.

Welcome Week is September 2-September 7, 2020 and is the second step in a first-year student's transition. First-Year students will move/come to campus and participate in programming to assist in their transition to the University. OLs train and supervise the Welcome Week Leaders and staff Welcome Week events.

Qualifications

Continuing students must be in good academic standing, at, or above a 2.3 GPA. New students will be allowed to apply with no GPA on record. Graduate students and students studying abroad with departure date prior to September 6, 2020, and students graduating in May 2020 are not eligible to apply.

Orientation Leaders (OLs) are selected based on their ability to work well with others, communicate effectively, and commit to a rigorous schedule. OLs must display public relations skills and maturity of judgment. Additionally, OLs need to have patience, flexibility, strong organizational skills, and be willing and ready to learn. They should be resourceful and capable of assuming a leadership position with little supervision.

Time Commitment

*All dates are subject to change.

Spring Semester

OLs participate in training on issues such as facilitation, peer supervision, equity and diversity, sexual violence and health, conflict management, communication skills, and a variety of other leadership topics. The goal of training is to support and challenge OLs as they develop the leadership and facilitation skills needed for the position. OLs will also be responsible for the recruitment and training of the Welcome Week Leaders during the Spring.

  • Winter Retreat, January 24-26, 2020
  • Wednesday meetings from 3:30-7:30 p.m., January 22-May 6
  • Welcome Week Training Sessions in Spring 2020

Summer

OLs are expected to attend daily summer training on program logistics prior to Orientation and again prior to Welcome Week. These training sessions focus on presenting specific workshops, leading campus tours, understanding University policies, and becoming more knowledgeable about various organizations and resources on campus.

  • Residence Hall Move-In: May 17
  • Summer Training: May 17-June 1 (approx. 8 a.m. - 10 p.m. daily)
  • Freshman Orientation: June 2-July 10 and August 21-27 (approx. 7:30 a.m. - 11:00 p.m.) 
  • Welcome Week Training: August 21-27 (approx. 8 a.m. - 8 p.m. daily)
  • Welcome Week Leader Prep Week: August 28-September 1 (approx. 8 a.m. - 8 p.m. daily)
  • Welcome Week: September 2-September 7 (approx. 8 a.m. - 12 a.m. daily)

Orientation

The following will be expected of OLs during New Student Orientation:

  • Present to large audiences of new students.
  • Facilitate small group discussions.
  • Participate in Pieces of the Puzzle theatrical production.
  • Support the logistics of the orientation program.
  • Live in a University Residence Hall from May 17-July 10. (this may change)

Welcome Week

The following will be expected of OLs during Welcome Week:

  • Prepare & implement training for Welcome Week Leaders.
  • Plan and oversee Welcome Week Prep Week activities and projects.
  • Attend Welcome Week and provide support to staff and activities.
  • Present to large audiences of new students.

Compensation

$4,000, plus room and board May 17 - July 10, 2020

Application and Selection process

Eligible applicants will go through a three-tiered selection process. The schedule for the selection process is below.

  1. Applications are due at 11:59pm on Wednesday, October 30th.
  2. Applications will be reviewed and students moving forward will be invited to participate in a group interview. This notification will take place on November 7, 2019 and group interviews will be on November 10 and 12, 2019.
  3. Students moving on from the group interview round will be invited to participate in an individual and college interview to take place between November 16-December 10. Students selected for an individual and college interview will be notified on November 15, 2019.
  4. Students selected to be a 2020 Orientation Leader will be notified on December 12, 2019.

Open House

  • Join us at the Orientation Leader Open House on October 15 from 6pm-7:30pm in Tate 105. This will be a great opportunity to learn more about the position in person with previous Orientation Leaders.

Call 612-624-1979 or email orstaff@umn.edu

The Orientation Program Assistant will assist in all aspects of Freshman Orientation and Welcome Week, including room set-up, program technical needs, supply management, check-in, luggage, accommodations, assisting new students and guests, supporting Orientation Leaders and Coordinators as needed, narrating Pieces of the Puzzle, and other projects as assigned.

Responsibilities

  • Assist in all aspects of Freshman Orientation and Welcome Week, including room set-ups, program technical needs, supply chain management, check-in support, and luggage management
  • Provide disability accommodations support and manage golf cart transportation
  • Support the Orientation Leaders and Student Coordinators as needed
  • Narrate and provide technical support to the theatrical production, Pieces of the Puzzle

Qualifications

  • Open to currently enrolled undergraduate students only
  • Past experience as an OTE student leader/employee is preferred, but not required
  • Thorough knowledge of Orientation & Transition Experiences and the University of Minnesota
  • Ability to handle many projects at once
  • Strong organization skills and initiative
  • Ability to lift 20 lbs
  • Positive attitude
  • Friendly and outgoing customer service approach
  • Ability to comprehend a multi-dimensional program and predict areas of need

Application Instructions

To apply, email a resume and a letter of intent that answers the following questions to the Operations Coordinator (oteops@umn.edu). Applications will be accepted until the position is filled.

  1. Please describe how you can make a positive impact on a new students’ transition to the U of M. If you have worked in Orientation & Transition Experiences previously, also describe your motivation for applying for this new position within our office.
  2. Select a previous work experience, leadership opportunity, or other activity and describe why that experience makes you qualified for this position.
  3. Please list any activities that you will be involved in during the summer (mid-May through early-September). This includes classes, internships, other employment, SPAT camp, CA training, WWL training, planned vacations, study abroad, etc.

The mission of Orientation & Transition Experiences (OTE) is to provide quality transitional experiences that maximize students' potential for personal and academic success. OTE serves over 5,500 incoming freshmen, around 3,000 incoming transfer students, and approximately 6,000 parents of new students.

The OTE Social Media Intern will oversee social media and online interactions during New Student Orientation, Welcome Week, and other first-year programs.

QUALIFICATIONS

Orientation & Transition Experiences is seeking a social media intern to manage a concentrated focus on social media activity, interaction, and assessment for our programs (Orientation, Welcome Week, etc.). This student will oversee all OTE social media accounts and engagement, create and manage content, and assess and report on the efficacy of all OTE social media efforts. The ideal candidate should have a genuine passion for social media, content strategy, and online engagement.

Requirements:

  • Advanced experience using Facebook, Instagram, Snapchat, LinkedIn, Twitter, and YouTube for personal AND professional use.
  • Willingness to attend OTE events and programs and post from your mobile device
  • Experience using social media analytics
  • Ability to create reports and explain results
  • Extremely detail-oriented and organized
  • Excellent interpersonal skills
  • Able to juggle multiple tasks

Preferred:

  • An understanding of communication strategy
  • Photography and/or videography experience
  • A desire to understand current trends in social media and a willingness to recommend new platforms, social media education, etc.
  • Genuine enjoyment with online AND face-to-face interactions

DUTIES

  • Manage the “Big Picture” plan for all OTE social media efforts
  • Execute social media posting and engagement
  • Work closely with professional staff and student leaders to encourage engagement, and provide training for staff and students to understand policy, procedures, and expectations
  • Update current department social media plan as needed
  • Measure and assess the effectiveness of all social media efforts and report back to staff

DETAILS

  • Internship starts in May and will go through September 2018 (if you graduate before fall 2018 you are not eligible to apply)
  • Hours TBD
  • Pay is commensurate with experience
  • Applicants must be full-time students in good academic and judicial standing

APPLICATION INSTRUCTIONS

This position has been filled. If you have questions please contact Chelsea Garcia at cmgarcia@umn.edu.

Position Description

The Student Transition Experience Interns are responsible for the development and implementation of programs and communications serving first-year, transfer and second-year students. Specific duties will be divided between both Student Transition Experience Interns. This position reports to the Coordinator of Student Transition Experiences, Michael Gonzalez.

Responsibilities

The Student Transition Experience Interns are responsible for the development and implementation of programs and communications serving first-year, transfer and second-year students. Specific duties will be divided between both Student Transition Experience Interns. This position reports to the Coordinator of Student Transition Experiences.

Student Transition Experience Interns will be expected to assist with the following:

  • Support the planning execution and evaluation of all student transition experiences within Orientation & Transition Experiences:  At Home in MN, Transfer Student Network (Coffee Chats, Hangouts, etc)
  • Plan, execute and evaluation programming for Living Learning Communities serving out-of-state students (At Home in MN), transfer students (Leaders in Transition), and second year students (Second-Year Experience).
  • Assist with recruiting, hiring and training of Transfer Insiders (approx. 10 students) who serve as peer mentors for transfer students.
  • Identify and develop timely content for the Class of 20XX eNewsletter, Transfer Insider emails, Transfer Student Engagement emails, communication to second-year students, and websites that serve all three populations.
  • Engage first-year, transfer and second year students through social media efforts in “U of M Transfers”, “Class of 20XX” and “Second Year Experience” Facebook pages
  • Maintain and document attendance records for all events.
  • Assist with research efforts through evaluation and data analysis
  • Communicate trends gathered from events, social media, research, etc with appropriate professional staff.
  • Respond to questions and inquiries from students through management of specific email accounts.
  • Support the Coordinator of Student Transition Experiences with other duties as related to the position.

Work Schedule and Terms of Employment 

Student Transition Experiences Interns are paid at an hourly rate of $11.50. It is expected that 10-12 hours/week are worked during the academic year with flexible hours between 8:00am-4:30pm. This position is eligible to stay employed through the following Academic Year based on performance and interest.

Interested in applying? 

Please complete the OTE Collaborative Leadership Application. Applicants will be prompted to submit copy of Fall schedule, resume, and statement of interest/cover letter.

Be sure to check “Student Transitions Experiences Intern” box in the application  

Applications will close July 14, 2020 at 11:59 p.m. CST.

Questions?

Questions should be sent to Coordinator of Student Transition Experiences, Michael Gonzalez (gonzalem@umn.edu).

The mission of Orientation & Transition Experiences (OTE) is to provide quality transitional experiences that maximize students' potential for personal and academic success. OTE serves over 5,500 incoming freshmen, around 3,000 incoming transfer students, and approximately 6,000 parents of new students.

The OTE Student Web Developer will assist with many technical projects related to New Student Orientation, Welcome Week, and other first-year programs.

Essential Functions

Student Web Developers will develop dynamic web content with a focus on communications and marketing. They will evaluate accessibility and usability concerns, and execute improvements. Students are required to have working knowledge of HTML, CSS, and JavaScript. Projects include data-driven web applications, website development (focusing on UX and strategic communication), and problem solving through server-side programming.

Duties and Responsibilities

  • 30% Tool development, maintenance, and code re-engineering for existing web applications.
  • 20% Development of new dynamic web pages and web applications
  • 20% Regular content updates to existing dynamic applications
  • 20% Other duties as assigned (for example: technical support of professional staff)
  • 10% Server, database, and backup administration

Essential Qualifications

  • Current University of Minnesota student enrolled at least half-time (undergraduate student, 6 credits; graduate student, 3 credits)
  • Must have web development experience using a server-side scripting language such as PHP, Python, or Ruby.
  • Experience with some variety of SQL and writing complex queries directly or via active record
  • Must have experience in dynamic website design with core web standards.
  • Must be comfortable working in a Linux environment
  • Must possess proofing and cross-browser debugging skills

Preferred Qualifications

  • Drupal administration and development
  • Experience with AJAX and/or JQuery
  • Experience with the Apache web server
  • Experience with Emacs, Vim, or equivalent
  • Mercurial, Git, or other version control experience

Opportunity for Skill Development on the Job

Students will have the opportunity to be mentored by the OTE technical specialist, and will report to the assistant director of communication. Student will interact with many staff members in a professional business setting to help brainstorm technical solutions and educate end-users regarding current technical tools/solutions.

Responsibility/Accountability

  • Acknowledges when mistakes/missed deadlines occur and knows when supervisor should be alerted
  • Adheres to basic policies, procedures, and understands staff roles
  • Presents himself/herself in a friendly and professional manner
  • Stay current on latest technical solutions
  • Demonstrates ability to gather and analyze research and information
  • Seeks instruction from supervisor and/or technical specialist
  • Initiates requests for clarification of unclear tasks, procedures, or how to correct errors
  • Demonstrates clear and effective communication with supervisors and team members
  • Demonstrates good judgment on when to defer questions, complaints, and issues to supervisor

Details

  • We are currently not hiring for this position. If you have questions please contact Chelsea Garcia at cmgarcia@umn.edu.
  • Applicants must be full or part-time enrolled students in good academic and judicial standing

TSL applications are now open!!! Click HERE to apply!

Transfer Student Leaders (TSLs) assist Orientation staff in leading Transfer Orientation and transfer welcome programs. In this role, TSLs answer questions and address concerns from transfer students and their guests, facilitate campus tours, participate in panel discussions, and host students and lead sessions during transfer welcome programs. By working in a team, TSLs develop invaluable leadership and communication experience.

If you have questions, contact transfer@umn.edu

Responsibilities

TSLs will assist the OTE professional staff with Transfer Orientation and transfer welcome programs. They will:

  • Address questions and concerns from transfer students’ and their guests
  • Facilitate campus tours (East Bank, West Bank, and St. Paul)
  • Participate in panel discussions and lead workshops
  • Perform various duties as assigned throughout Transfer Orientation
  • Host students and lead sessions during Welcome Week Transfer Track (Summer) and Transfer Welcome Day (January)

Qualifications 

The minimum qualifications for TSLs are:

  • Undergraduate transfer students 
  • 2.5 cumulative GPA and good disciplinary standing
  • Knowledge of the U of M transfer process
  • A positive attitude about the U of M transfer experience 
  • Willingness to learn and collaborate on a team
  • Excellent interpersonal skills
  • Reliability, responsibility, maturity and a proven willingness to help new students

The ideal candidate has the ability to work with individuals from various backgrounds, is customer-service focused, has knowledge of the transfer process, is able to handle multiple tasks, can work in high stress situations, demonstrate flexibility, and has creative problem-solving skills.

What do past TSLs have to say about the position? 

"Being a [TSL] has made the biggest impact on my experience here at the U. As a leader I have learned to step outside my comfort zone in order to help incoming transfer students feel at ease during their transition. Being a [TSL] is an unforgettable experience knowing the impact our team has on transfer students and working with a team that has become family." - Alex, 2019 TSL

Time Commitment

Date(s) Program/Event Hours
February 12, 2020 Application Due 11:59 p.m.
February 20 and 24 Interviews  
February 26 Notification  

February 29, 2020

TSL Kickoff Meeting/Retreat 10:00 a.m. - 5:00 p.m.

March 5, 2020

March 18, 2020

March 26, 2020

April 9, 2020

April 16, 2020

Spring Trainings

All Dates 4:00-6:00 p.m. 

Except March 18, 3:30pm-6:00pm

July 7-10, 2020 Summer Training 9:00a.m.-7:00 p.m. daily

July 14 - 22, 2020
August 21, 24, and 25 2020

September 2, 2020

Transfer Orientation Rotating Shifts between 7:00 a.m. and 4:30 p.m.
August 30-31, 2020 Welcome Week Transfer Track Training TBD
September 1-7, 2020 Welcome Week Transfer Track TBD

January 2021

Dates to be Determined

Transfer Orientation Rotating shifts between 7 a.m. and 4:30 p.m.
January 24, 2021 Transfer Welcome Day TBD

The Transfer Student Program Coordinator is responsible for coordinating and administering Transfer Orientation and Welcome Programs. They will assist in planning, overseeing, implementing, and evaluating the above programs through the effective and efficient use of personnel, funding, resources, communications, and campus partners. The Transfer SPC will work together with 4 other Student Program Coordinators as a team to implement training and programs. Applications will have the opportunity to identify a preferred area of focus: Freshman Orientation, Welcome Week, and Transfer Orientation programs.

Office Responsibilities

  • Offer support and assistance to professional staff through engagement in various projects.
  • Pursuing an active role in managing and maintaining front desk operations, including answering phone calls.
  • Supporting office initiatives and events related to the matriculation process.
  • Balancing academic responsibilities with the requirements of the position.

Position-Specific Responsibilities

  • Recruitment, selection, supervision, and training of student leadership roles including Orientation Leaders, Welcome Week Leaders, and Transfer Student Leaders
  • Planning and delivering of student leader trainings
  • Program documentation
  • Active communication with peers and supervisor

Timeline of Responsibilities

October-December (20 hours/week)

  • Assist in the coordination of the Transfer Student Leader leadership development training
  • Assist in STE event planning + execution
  • Assist the Assistant Director of Orientation in planning for January 2021 orientation programming 

January-April (20-25 hours/week)

  • Assist in the recruitment and selection of 15 Transfer Student Leaders
  • Implement Transfer Student Leader leadership development training
  • Assist in STE event planning + execution

May-July (40-50 hours/week)

  • Plan and implement summer orientation training for Transfer Student Leaders
  • Implement Transfer Orientation

July-September (40-50 hours/week)

  • Implement Transfer Orientation
  • Assist in oversight of the Transfer Track for Welcome Week
  • Provide Welcome Program support and duties as assigned

Qualifications

  • Four semesters of completed coursework at university/college level
  • Prior experiences as an Orientation Leader or Transfer Student Leader preferred, or upper level leadership training and development
  • A minimum cumulative GPA of 2.75 to be maintained throughout employment and reviewed each semester
  • Enrolled full time (13 credits) as a student through fall semester 2020
  • Not enrolled in classes past 3:00pm on Wednesday nights in spring 2021
  • Demonstrated time management skills
  • Prior event programming experience
  • Strong organizational, administrative, customer service, and leadership skills including the ability to effectively communicate, delegate, and work to develop a team
  • Ability to receive and delegate tasks
  • Can positively receive and utilize constructive feedback
  • Self-motivated and possesses a desire to work in a flexible team and focused atmosphere
  • Availability during the Fall, Spring, and Summer to be able to fill the required hours of the position

Experience

Through this experience, Student Program Coordinators will:

  • Learn to work in a challenging environment, demonstrating flexibility and problem-solving skills
  • Develop a sense of responsibility and professionalism through work with the OTE professional and student staff, Orientation Leaders, Transfer Student Leaders, and Welcome Week Leaders
  • Cultivate accountability through timely and quality completion of work
  • Gain experience in setting and meeting personal and professional goals
  • Work independently and interdependently with other Student Program Coordinators, supervisors, and other OTE staff to make progress toward goals
  • Demonstrate personal strengths and improve upon weaknesses to enhance self-confidence and promote confidence in others

Application

1. Schedule and attend a preliminary interest meeting by Friday, July 31st. 

  • Schedule and attend a required preliminary interest meeting with Amy Lintner, Assistant Director of Orientation.
  • This meeting can be in-person or over the phone/Skype. It is intended to discuss your interest in the role, the strengths you would bring to the position, and any potential concerns about your candidacy.
  • You are not bound to apply for the SPC position if you schedule a preliminary interest meeting. 
  • Demonstrate personal strengths and improve upon weaknesses to enhance self-confidence and promote confidence in others

2. Complete the application.

  • Please fill out your application for this position through Qualtrics.
  • The deadline to submit an application for the Transfer SPC position is Wednesday, August 5th. Interviews will take place the week of August 10th for those who are offered an interview.

The Welcome Week Logistics Intern helps to manage operational components for the Orientation & Transition Experiences Welcome Week program. It is essential that the individual hired for this position has exceptional interpersonal skills, customer service skills, previous leadership experience, and can work autonomously and with a team. This person will be an integral member of the Welcome Week leadership team and will report to the Assistant Director of Welcome Week to assist with the planning, training components, and execution of the Welcome Week program.

Responsibilities

    • Manages Welcome Week headquarters and delivery day in partnership with the Orientation Program Assistants (OPAs), utilizing OPA and sign grids
    • Assist with managing Welcome Week attendance to include major Welcome Week events such as Check-In, Pride & Spirit, Convocation, Football Game, Mall of America, and other events/sessions
    • Coordinate meals for professional staff and student staff leading up to and during Welcome Week, placing orders when necessary
    • Support off-campus/commuter student track within Welcome Week by distributing parking and meal tickets to Welcome Week participants at indicated times
    • Assist in creating, updating, and promoting content within the Welcome Week App
    • Assist with Event Selection and Welcome Week assessment testing.
    • Provide administrative support for the Welcome Week program, including preparation of program materials
    • Provide support for Welcome Week events, specifically Welcome Week Check-in, and other events as assigned. This includes, but is not limited to, troubleshooting at events, providing oversight of events, etc.
    • Following the Welcome Week program, assist with 10th Day attendance reporting, evaluation coding, inventory of supplies, and other program wrap-up
    • Assists in creating Welcome Week group assignments, including off-campus group assignments, and leader task assignments for logistics-heavy events (New Student Convocation, etc.)
    • Support Assistant Director of Welcome Week in developing rotational grids for various tracks within the Welcome Week program
    • Support OL and WWL training as necessary to help train OLs and WWLs about Welcome Week logistics
    • Attends regular Welcome Week Team Meetings to provide updates and stay informed about programmatic changes
    • Collaborate with Welcome Week Student Program Coordinator to update training materials, provide training to Orientation Leaders and Welcome Week Leaders, and ensure all programmatic content is updated
    • Serves as a positive representative of the University and Orientation & Transition Experiences
    • Completes other projects/tasks as assigned

Required Qualifications

  • The ideal candidate demonstrates initiative, is punctual, reliable and consistent, approachable, positive, friendly and has a proactive customer service philosophy.
  • This person has multitasking and strong organizational skills, and has a very strong aptitude for detailed information
  • They have a team-oriented attitude, can demonstrate problem-solving skills, can adapt to changing situations and details
  • Display strong interpersonal, communication, and leadership skills and the potential to develop these skills
  • Demonstrated time-management skills and flexibility, and ability to motivate self and others
  • Ability to work well, independently, as well as with a diverse staff
  • Demonstrated commitment to equity and inclusion
  • Enrolled full-time at the U, in good academic standing at the time of application and intend to be enrolled as a full-time student for Fall 2020

Preferred Qualifications

  • Previous leadership experience with Orientation & Transition Experiences

Details

  • Training will begin in April
  • During the Summer, the Welcome Week Logistics Intern will maintain a schedule of approximately 40 hours per week, with potential for overtime leading up to and during the Welcome Week program

Applications

This position is no longer accepting applications. 

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